| Job Details Description Are you familiar with enterprise risk, risk management, insurance, and/or environmental, health, safety, and security (EHSS)? Do you possess a high level of proficiency in Microsoft Excel, Word, and PowerPoint? Do you have extensive travel planning and calendar management experience? Have you previously provided support to technical professionals and had exposure to website maintenance and development? If so, we’d like to hear from you! For nearly a century, Wilbur-Ellis has experienced success and growth in marketing and distributing animal feed ingredients. Join us and grow your career with Wilbur-Ellis – a strong and profitable industry leader offering competitive compensation, tremendous growth & development opportunities, and a people-first work environment. Come grow with us! General Purpose and Scope of Position: This enterprise wide position reports to the to the Senior Director of Risk Finance and Insurance. The Coordinator is an essential ERM team member facilitating the internal & external communications for the department, assuring processes are developed and implemented and managing calendars for maximum team coordination. This role will also provide day-to-day support to the Vice President & ensure coordination between the ERM department heads. The ERM Coordinator is also responsible for Risk Finance general administrative functions as necessary. Enhancing the VP’s & ERM Group’s reputation by accepting ownership for accomplishing new & different requests is critical to success. In addition, exploring opportunities to add value in areas that interface directly with ERM and Risk and Insurance is important. Specific Responsibilities and Key Deliverables Include: - VP Support
- Acting as VP’s right hand and gatekeeper by understanding role needs and goals.
- Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Maintaining schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
- Creating PowerPoint presentations from content provided by VP and ERM Director’s.
- Preparing expense reports.
- Serving as the first point of communication for the VP by reading, researching, and routing correspondence; screening telephone calls and email messages; answering questions and meeting requests.
- Drafting letters and documents; collecting and analyzing information.
- Arranging company dinners and other corporate functions;
- Coordinating and aggregating monthly activity reports from direct reports and distributing.
- Attending key meetings, takes notes and aggregating for distribution.
- Risk Finance & Insurance
- Coordinate all requests for certificates of insurance and surety bonds with field and brokers making sure to identify correct legal entity and ensure requests is in line with contract requirements.
- Develop and manage the annual review of certificates of insurance to ensure we are not issuing certificates that aren’t required.
- Updating and developing power point presentations as necessary for renewal meetings or new risk items under evaluation.
- Coordinate all Non-Disclosure Agreement modifications and renewals with legal and risk vendors as required.
- Work with Treasury on all Letter of Credit items and annual WE Holdings financial distribution related to risk financing programs.
- Assist with renewal data consolidation for final submission to insurers.
- Coordinate the communicating of all long-tail claim notices including tracking and ensuring they are reported to brokers for reporting to insurers.
- Establish electronic crop incident files as required.
- ERM Team Support
- Effectively coordinating resources and maximizing team productivity.
- Coordinating and synchronizing calendars for maximum efficiency in meeting times.
- Working with corporate communications to develop news stories relevant to the department’s activities for publication; preparing and editing articles; designing graphic presentation; producing and distributing.
- Identifying opportunities to stream line and/or ensuring lean office processes.
- Aggregating and keeping the master project list current.
- Maintaining department websites.
- Develop standards and process for ERM document filing including but not limited to insurance policies, environmental files, captive documents, etc. with ability to track, locate and provide files to ERM team member as needed. Would also be responsible for purging & destruction ensuring compliance to corporate requirements.
- Review and prepare all invoices in appropriate format according to Corporate and Divisional accounting and Treasury requirements. These invoices include insurance premiums, claims, vendors, brokers, etc.
- Assist with corporate responsibility needs. Responding to supplier and customer requests.
Compensation and Benefits: - Competitive salary (to be determined based on experience and other factors)
- Comprehensive employee health and retirement benefit offerings
If you are a current Wilbur-Ellis employee, please contact your manager prior to applying for this position. Thank you! COMPANY CULTURE Wilbur-Ellis is a company you can be proud to call your employer Wilbur-Ellis has enjoyed over ninety-five years of success and growth, all thanks to our people. Our employees are both leaders and team players who thrive on creativity, entrepreneurial spirit and a dedication to quality work, our customers and each other. Wilbur-Ellis invests in the industry’s best workforce Wilbur-Ellis invests heavily in our employees by offering skill development and training, competitive compensation and benefits and a tradition of promoting from within for a broad range of career opportunities. And we foster a supportive, people-first work environment. Wilbur-Ellis is for and about people Wilbur-Ellis markets and distributes agricultural products, animal feed and specialty chemicals and food ingredients. A privately held and consistently profitable company, we employ more than 4,000 people throughout North America and Asia-Pacific.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. |
