This position is only open to Colorado state residents.
About the Work Unit This position is located on the Risk Management Unit of the Office of Transportation Safety. The Risk Management Unit includes employee and contractor safety programs to mitigate risk including insurance coverage, property, liability, property recovery, and workers' compensation programs, and focuses on the protection of COOT employees and assets in its service capacity.
About this Position This position serves an important role in the daily operations of the Risk Management Unit, providing technical support to the risk management staff and the CDOT property/auto programs and the Workers' Compensation programs.
Major duties and responsibilities include, but are not limited to:
Evaluates claim submissions and determines the appropriate operations required for claim set up, analyzing and classifying claims submitted through the on-line reporting system for processing.
Classifies claims as property, auto, self-insured liability or Workers' Compensation and assigns to the risk management specialists for follow up and resolution of claims, advising them of severity or data concerns for follow up.
Collaborates with the Attorney General's office for the implementation and ongoing use of the FTP site for all litigation requests.
Provides solutions and training to CDOT staff on the Origami system.
Performs technical data actions for the CDOT risk specialists to update medical information, capture lost time, report financial compensation from the TPA and manage the filing systems.
Processes Hours Worked Reports, Notice to Proceed, Separations and other regular communications related to employee status changes.
Creates and uses excel spreadsheets for logging and tracking activity and generating reports and charts from Origami for risk management and CDOT leadership.
Calculates Workers' Compensation checks, verifying accuracy of balance sheet for submission to payroll and works with the Origami Data Administrator to ensure accuracy and integrity of data, testing system upgrades and assists resolving issues and concerns.
Assists in the development and management of data systems to evaluate trends to support safety programs and risk initiatives.
Determines if third party claims, State Fleet Claims, CDOT Auto/Property claims should remain open or closed.
Based on the claim value (under or over $5K) determines where it is processed, either with a CDOT claims specialist, the Region, or forwarded to the State Office of Risk Management.
Ensures documentation and reporting is accurate and not duplicated in the Origami RMIS.
Provides reports of litigation requests from the Attorney General's Office and assists risk specialist with gathering requested information, initiating responses based on requests and what issues may be involved.
Provides support to the department in completing team goals, composes and updates office procedures for smart, lean processes and maintains confidential hard files for claims, safety programs and risk initiatives as well as providing support to internal and external customers.
Processes incoming and outgoing mail, including certified and return receipt requested and confirming receipt.
Other job duties as assigned.
Primarily 8:00 am – 5:00 pm work hours, Monday-Friday
During the COVID-19 pandemic, the employee in this position will need to come into the office one day a week to process mail. The other days of the week the employee will work from home.
Three years of experience in administrative and support roles for accounting, financial services, insurance, or risk management. This experience must have included experience in the use of Microsoft Excel at the intermediate level (creating spreadsheets with formulas, building charts and graphs from raw data).
College coursework may be substituted for the years of experience on a year-for-year basis (30 semester hours equals one year of experience).
TheExceptional Applicantwill possess the proven ability or accomplishment in the following:
Fluency in G-Suite (Gmail, Calendar, Drive) and Microsoft Office Suite (Word, Excel, PowerPoint), and SAP
Experience using SAP software
Ability to quickly learn other software systems
Demonstrated ability to present information accurately, effectively, and concisely, both verbally and in writing
Ability to relate well to others of various backgrounds and situations
Excellent planning and organization skills
Strong attention to technical detail and accuracy
Highest work/personal ethics and integrity related to highly sensitive and confidential information and data
Ability to work effectively in both independent and team situations.
The Colorado Department of Transportation (CDOT) exists to ensure that Colorado has a safe and efficient highway system by building and maintaining interstates, U.S. highways and state highways. CDOT's core values include safety, people, integrity, customer service, excellence and respect. Please visit https://www.codot.gov/ to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future.
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